Partner and Exhibitor Information

On this page you find all the practical information you need as a partner of and/or exhibitor at GOTO Chicago 2018. If you have any questions at all please contact:
Exhibitor Logistics: Maria Wennestam: maw@trifork.com.
Contractual terms: Gary Harvey: gsh@trifork.com.

The address for the Navy Pier and GOTO Chicago Conference is; 600 E Grand Ave, Chicago, IL 60611, USA

Send logos - As soon as possible

Provide High Res logos for Print and Web to Maria

Print Logo Format (.EPS or AI) Color: CMYK
Web Logo Format: .GIF, .JPG or .PNG (or URL to link)
Tag line description (250 Characters, incl. letters and spaces).

Please also send a few lines of blurb about your company that will appear next to your logo.

Your logo and information will be shown on the sponsor page.

Solution sessions - As soon as possible

If you have a speaking slot in the Solutions track, please Email the following information to Maria

The Speaker name, title, mobile number and e-mail address
The Speaker bio
Headshot Photo (high res., b&w if possible)
Presentation Title and Abstract (70 word description)

Promote the conference

If you are interested promoting the conference to your community or Meetup group with a special promotion code and content, please let Maria know and she will be able to help.

Please help us promote the conference by telling your customers, that you will be attending/sponsoring the conference!

Accomodation suggestion

Take advantage of the special deal we have made for all the GOTO sponsors/exhibitors – click here for our recommended hotel!

The W Chicago - Lakeshore is a luxurious 4-star hotel conveniently located only 15 min walk from the conference venue, Navy Pier. The hotel is along the waters of Lake Michigan with great views and fantastic amenities.

Address: 644 N Lake Shore Dr, Chicago, IL 60611, USA
Phone: +1 312-943-9200

Deadlines

By March 15th, 2018

Book Hotel Rooms

Please use this link to book your accommodations at the W Chicago - Lakeshore. These are preferential rates that we have managed to secure.

There might be rooms available after this date but we can't guarantee this.

By April 10th, 2018

Conference Registration

The number and types of passes allotted to sponsors and exhibitors are based upon your contract. Register your conference attendees online.

Use the following promotion codes upon registration:

exhibitstaff = for your exhibit staff, a standard contract gives you two exhibit passes
sponsor100 = Full conference pass, the number is based on your contractual agreement
If you need more exhibit staff passes than the ones you have contracted for please contact Maria
PLEASE NOTE: All Solution Track speakers will be registered for you as speakers by us and receive full conference access so there is no need for you to do anything if you have a Solution Track speaker.

Monitor Rental

If you need any extra equipment for your booth such as TV screens etc. this can be ordered from The Navy Pier. Please contact Kevin Walsh, AV Guru at Navy Pier Please always cc Maria in on your conversations with Kevin so she is aware of what you order.

46" LCD Color Display - 1924x1080 Computer/Video $500
50" LED Color Display - 1924x1080 Computer/Video $600
65" LED Color Display - 1924x1080 Computer/Video $700
75" LED Color Display - 1924x1080 Computer/Video $750

These prices are for a two-day rental, including stand. For full information and price list, contact Kevin Walsh (and cc Maria).

Electricity, AV

WIFI Internet and power sockets will be available in the exhibition areas. Please remember to bring any extra power cords (extension cords and adapters) or cabling you require yourself. If you want to order electrical and any AV needs please let Kevin Walsh, AV Guru at Navy Pier. Again. please cc Maria in on any conversations you might have so she can help track your order.

If you use floor sockets you will need to ensure that the cables from your laptops are not in the way of aisles.

Prize Draw

Please inform Maria if you will be giving away any prizes at your booth and we can include the information in the opening remarks at GOTO Chicago. The prize can then be raffled on the last day of the conference at the end of the lunch break on the second conference day. This is a opportunity to stand up and announce your prize in front of the crowd and get maximum visibility. Please let Maria know if you would like to raffle a prize.

By April 16th, 2018

Send Conference Bag Materials to arrive between April 16th - 20th, 2018

Ship 900 copies of your bag insert, address details and downloadable shipping labels will be available nearer the time. Please note that we have a strict non-recruitment policy so the bag insert can't be recruitment related.

To get your downloadable shipping label for BAG INSERTS, click here.

Please note that thIs is the BAG INSERT shipping label, please see below for BOOTH MATERIAL shipping label.

In addition, please send an e-mail to Maria Wennestam with an electronic copy of your conference bag insert (to ensure we include the right insert in the bag).

Due to space restrictions, We can only accept and store boxes for certain days prior to any event when shipping materials to our storage place. Direct shipments need to arrive between the dates of April 16th - 20th, 2018.

Booth Materials and Exhibition orders

Exhibitors have the opportunity to send booth materials/stands to our storage unit before the conference. The material will be delivered to the Navy Pier in time for Exhibitor setup.

Please note that we have a strict non-recruitment policy so if you have any leaflets at your booth, they can't be recruitment related.

To get your downloadable shipping label for BOOTH MATERIAL, click here.

Please note that thIs is the BOOTH MATERIAL shipping label, please see above for BAG INSERT shipping label.

In addition, please send an e-mail to Maria Wennestam with an summary of what you have shipped/how many boxes etc so she can help you to keep track on the delivery.

Other Information

Exhibition hours

Wednesday, April 25th, 2018 8:00 AM - 6:20 PM Please note that the Sponsor Drinks and GOTO Party will continue after the closing keynote.
Thursday, April 26th, 2018 8:00 AM - 5.50 PM

Setup and teardown times

Sponsors can come in and set up during the below time slot:
Wednesday April 25th between 06:00AM-8:00AM

Registration opens at 8 AM on Wednesday morning.

Exhibitors can either tear-down after last break on Thursday April 26th (from 4pm) , 2018 or can stay in the Exhibition until Conference Closing.

Everything have to be taken away and cleared by 6pm on Thursday the 26th April.

Onsite Registration

Onsite registration for the conference opens at 8 AM on April 25th, 2018 - You’ll find the registration at the Conference 2 entry. Your badge is non-transferrable and must be worn throughout the conference and at all social events.

Floor plan

The floor plan will be discussed in conversations with every partner. Once the floorplan is finalised, we will upload it to this page.

Booth Details

We have picked the booth space accordingly and we will try to accomodate your choice to the best of our ability. Remember that food and drinks will be served in the exhibition area and attendees will be roaming around that area through the day and between sessions.

All booth spaces are roughly 4m x 2m - The booth space will consist of two (2) high top cocktail round tables with two chairs, which we provide. There are no walls surrounding your booth - The venue is fully carpeted, including all exhibition areas.

*Changes may apply if booth space requires a different setup

WIFI Internet and power points will be available. Please remember to bring extra power cords or cabling you require. If you have any other special needs, please contact Maria who will be able to put you in contact with the right people at Navy Pier.

Fire Restrictions in Foyer/Exhibition area per City of Chicago Fire

Doors, Stairways, Exits and Aisles - Fire doors and stairways must remain accessible and visible during events.
Chairs, tables and staging must be placed at least ten feet from the exits.
All emergency exits and fire hose cabinets must be maintained at their required clearance widths during show hours.
Chairs, tables and other display equipment cannot protrude into aisles.
Exhibitor Storage - Storage of any kind is strictly prohibited inside the display areas, behind the back drapes or beyond the display wall. Only a one-day supply of operational and advertising material may be stored inside the exhibit.

Corkage

If you want to have any food or drinks at your booth, you will need to order this from the Navy Pier before the conference. Having some kind of 'teaser' can increase the traffic to your booth. (e.g. cupcakes, coffee, drinks). The Navy Pier will help you with ordering and delivering – and they will make a separate invoice adressed to you.

Contact Maria for more information. She can help you with pricings and ideas.

Signage

Exhibitors can bring their own booth signage to designate your space such as a rollup-type of banner, as long as it does not exceed your booth space of 4m x 2m wide.

Lunch

For exhibitors, lunch will be served 30 min before the regular attendees to make sure you are ready to talk with attendees during the lunch break. The lunch is served in the sponsor area and is included in the passes that come with the booth.
Lunch for exhibitors is: 11:30AM-12:00PM - Lunch for attendees is: 12:00PM-1:00PM

Exhibitor Reception/Party

Wednesday, April 25th at 6:20 PM. Exhibitor Reception & Conference Party

All participants and speakers are invited to join the Conference Party with awesome live music, great food and drinks available.We start off with the 'Exhibitors Reception' where all our sponsors will invite you for a drink. There is no need for you to order any drinks as this is sorted by the team behind GOTO.

The Conference Party will feature two very different music performances - both related to IT in different ways;

The Null Pointers, the one and only Java Community Rock Band that came out of nowhere to throw NPEs around, will live perform again this year.
Sam Aaron, creator of Sonic Pi, will live code an electronic set for you. Surfing algorithmic waves of deterministic randomisation, he will weave digital and analog sounds creating new music to dance to. Don't miss this excellent opportunity to mingle with speakers and network with other conference attendees.

Scanning Leads

We don't provide sponsors and exhibitors with a list of the attendees. But you have the opportunity to scan leads with the help of our GOTO Guide App.

On every badge there will be a QR code containing a vCard, with the following information (provided that we have the information): Name, email address, title, company name, phone number. With your own smart phone you can scan the QR code to download attendee information in a vCard format and if you prefer afterwards send the information to an e-mail address you decide yourself. To scan badges and save them in .csv format, please download our GOTO Guide app and using the app you can get all the leads compiled into a file.

Thank you for your sponsorship and welcome on board!

The GOTO team